AI for Administrative Assistants

AI you can use for this job

158 matched to the tools secretaries and administrative assistants, except legal, medical, and executive use. Showing 24.

• Slack

  MCP server

  Slack is a platform for team communication: everything in one place, instantly searchable, available wherever you go. Offering instant messaging, document sharing and knowledge search for modern teams.

  Slack

• Canva

  MCP server

  Canva is a user-friendly online design platform that empowers individuals and businesses to create professional-quality graphics, presentations, posters, and other visual content with ease.

  Canva

• Airtable

  App

  Securely connect your AI agents and chatbots (Claude, ChatGPT, Cursor, etc) with Airtable MCP or direct API to find, update, create, and organize records and tables through natural language.

  Make (make.com)

• Airtable

  MCP server

  Organize anything with Airtable, a modern database created for everyone. Airtable is a fast and flexible way to create tables to keep track of anything, from sales leads to vacation planning to inventory management.

  Airtable

• Canva

  App

  Securely connect your AI agents and chatbots (Claude, ChatGPT, Cursor, etc) with Canva MCP or direct API to generate new designs, update templates, fetch assets, and automate publishing workflows through natural language.

  Make (make.com)

• Google Drive

  App

  Securely connect your AI agents and chatbots (Claude, ChatGPT, Cursor, etc) with Google Drive MCP or direct API to search files, upload documents, share folders, and manage permissions through natural language.

  Make (make.com)

• Google Sheets

  MCP server

  Create, edit, and share spreadsheets wherever you are with Google Sheets, and get automated insights from your data.

  Google Sheets

• Slack

  App

  Securely connect your AI agents and chatbots (Claude, ChatGPT, Cursor, etc) with Slack MCP or direct API to send messages, fetch channels, read conversations, and manage users through natural language.

  Make (make.com)

• Acuity Scheduling

  App

  Let your clients book appointments, classes, or packages, fill out intake forms, add appointments to their calendar, receive confirmation and reminder notifications, and reschedule, cancel, and pay for appointments automatically—zero hula dancing, email ping-pong, or phone tag re

  Make (make.com)

• Dropbox

  App

  Securely connect your AI agents and chatbots (Claude, ChatGPT, Cursor, etc) with Dropbox MCP or direct API to upload files, search folders, share links, and manage documents through natural language.

  Make (make.com)

• Google Docs

  App

  Securely connect your AI agents and chatbots (Claude, ChatGPT, Cursor, etc) with Google Docs MCP or direct API to create, edit, search, summarize, and share documents through natural language.

  Make (make.com)

• Google Drive

  MCP server

  Google Drive is Google's file sync app that lets you store all of your files online alongside your Google Docs documents, and keep them synced with all of your devices.

  Google Drive

• Google Meet

  App

  Securely connect your AI agents and chatbots (Claude, ChatGPT, Cursor, etc) with Google Meet MCP or direct API to schedule meetings, fetch meeting links, update invites, and manage participant lists through natural language.

  Make (make.com)

• Google Sheets

  App

  Securely connect your AI agents and chatbots (Claude, ChatGPT, Cursor, etc) with Google Sheets MCP or direct API to create spreadsheets, update rows, analyze data, and automate reporting through natural language.

  Make (make.com)

• Google Slides

  App

  Securely connect your AI agents and chatbots (Claude, ChatGPT, Cursor, etc) with Google Slides MCP or direct API to create new presentations, update slides, extract content, and collaborate on decks through natural language.

  Make (make.com)

• LinkedIn

  MCP server

  LinkedIn is the world's largest social network for professionals. Manage your professional identity. Build and engage with your professional network. Access knowledge, insights and opportunities.

  LinkedIn

• Linkedin

  App

  Securely connect your AI agents and chatbots (Claude, ChatGPT, Cursor, etc) with Linkedin MCP or direct API to search profiles, post updates, manage messages, and analyze connections through natural language.

  Make (make.com)

• Microsoft Outlook

  MCP server

  Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.

  Microsoft Outlook

• Microsoft Teams

  MCP server

  Microsoft Teams is the hub for teamwork in Office 365 that integrates all the people, content, and tools your team needs to be more engaged and effective.

  Microsoft Teams

• Microsoft teams

  App

  Securely connect your AI agents and chatbots (Claude, ChatGPT, Cursor, etc) with Microsoft teams MCP or direct API to send messages, manage channels, schedule meetings, and fetch chat history through natural language.

  Make (make.com)

• Salesforce

  MCP server

  Salesforce is a leading enterprise customer relationship manager (CRM) application.

  Salesforce

• Youtube

  App

  Securely connect your AI agents and chatbots (Claude, ChatGPT, Cursor, etc) with Youtube MCP or direct API to upload videos, fetch channel analytics, manage playlists, and moderate comments through natural language.

  Make (make.com)

• Zoom

  App

  Securely connect your AI agents and chatbots (Claude, ChatGPT, Cursor, etc) with Zoom MCP or direct API to schedule meetings, manage webinars, fetch recordings, and automate participant invites through natural language.

  Make (make.com)

• Acuity Scheduling

  MCP server

  Easy online appointment scheduling software. Save time by having clients book appointments, complete custom intake forms, and pay in advance 24/7 anywhere in the world.

  Acuity Scheduling

The tools this job actually uses

129 documented for this occupation. Showing 40, hot technologies first. A filled dot means an AI solution exists for it.

• Adobe Acrobathot
• Adobe Creative Cloud softwarehot
• Adobe Illustratorhot
• Adobe InDesignhot
• Adobe Photoshophot
• Apache Cassandrahot
• Apache Hadoophot
• Apache Hivehot
• Apache Tomcathot
• Apple macOShot
• Atlassian Confluencehot
• Atlassian JIRAhot
• Canvahot
• Cisco Webexhot
• Facebookhot
• Google Docshot
• Google Sheetshot
• Google Workspace softwarehot
• Hypertext markup language HTMLhot
• IBM SPSS Statisticshot
• Intuit QuickBookshot
• Kronos Workforce Timekeeperhot
• Linuxhot
• Microsoft Accesshot
• Microsoft Active Server Pages ASPhot
• Microsoft Excelhot
• Microsoft Office softwarehot
• Microsoft Outlookhot
• Microsoft PowerPointhot
• Microsoft Projecthot
• Microsoft SharePointhot
• Microsoft SQL Serverhot
• Microsoft Teamshot
• Microsoft Visiohot
• Microsoft Windowshot
• Microsoft Wordhot
• Mozilla Firefoxhot
• Oracle Databasehot
• Oracle PeopleSofthot
• Oracle Primavera Enterprise Project Portfolio Managementhot

What this job involves

31 documented tasks, most important first. Showing 24.

1. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
2. Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
3. Create, maintain, and enter information into databases.
4. Use computers for various applications, such as database management or word processing.
5. Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
6. Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.
7. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
8. Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
9. Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
10. Schedule and confirm appointments for clients, customers, or supervisors.
11. Maintain scheduling and event calendars.
12. Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
13. Complete forms in accordance with company procedures.
14. Establish work procedures or schedules and keep track of the daily work of clerical staff.
15. Provide services to customers, such as order placement or account information.
16. Prepare and mail checks.
17. Locate and attach appropriate files to incoming correspondence requiring replies.
18. Arrange conference, meeting, or travel reservations for office personnel.
19. Conduct searches to find needed information, using such sources as the Internet.
20. Open, read, route, and distribute incoming mail or other materials and answer routine letters.
21. Supervise other clerical staff and provide training and orientation to new staff.
22. Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
23. Make copies of correspondence or other printed material.
24. Manage projects or contribute to committee or team work.