AI for Receptionists

AI you can use for this job

55 matched to the tools receptionists and information clerks use. Showing 24.

• Google Drive

  App

  Securely connect your AI agents and chatbots (Claude, ChatGPT, Cursor, etc) with Google Drive MCP or direct API to search files, upload documents, share folders, and manage permissions through natural language.

  Make (make.com)

• Acuity Scheduling

  App

  Let your clients book appointments, classes, or packages, fill out intake forms, add appointments to their calendar, receive confirmation and reminder notifications, and reschedule, cancel, and pay for appointments automatically—zero hula dancing, email ping-pong, or phone tag re

  Make (make.com)

• Google Docs

  App

  Securely connect your AI agents and chatbots (Claude, ChatGPT, Cursor, etc) with Google Docs MCP or direct API to create, edit, search, summarize, and share documents through natural language.

  Make (make.com)

• Google Drive

  MCP server

  Google Drive is Google's file sync app that lets you store all of your files online alongside your Google Docs documents, and keep them synced with all of your devices.

  Google Drive

• Microsoft Outlook

  MCP server

  Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.

  Microsoft Outlook

• Acuity Scheduling

  MCP server

  Easy online appointment scheduling software. Save time by having clients book appointments, complete custom intake forms, and pay in advance 24/7 anywhere in the world.

  Acuity Scheduling

• Calendbook

  App

  Calendbook is a calendar & appointment scheduling solution that includes reminders, rescheduling, availability management, and more.Calendbook allows even free users to get paid for their precious time via stripe

• Google Docs

  MCP server

  Google Docs is an online word processor that lets you create and format text documents. Collaboratively edit documents with other people in real time. We also support Google Sheets!

  Google Docs

• Meeting Scheduler Helper

  Skill

  Automates meeting coordination and scheduling workflows through intelligent calendar integration and business process optimization.

• Microsoft Excel

  MCP server

  Microsoft's Excel is a spreadsheet application used by millions of users across the world. It is part of the Office ecosystem and is considered the industry standard for spreadsheets. Only files on OneDrive for Business (available with Office 365 and Sharepoint server) are su

  Microsoft Excel

• Microsoft Word

  MCP server

• Office Powerpoint

  MCP server

• Office Word

  MCP server

• Powerpoint

  MCP server

• Schedule It

  MCP server

  Schedule it - A software tool which helps you schedule your resources, teams, equipment, rooms, and projects all in one place.

  Schedule It

• SmartEmailing

  App

  Make (make.com)

• Apple Notes

  MCP server

• Apple Notes

  Skill

• Calendar

  MCP server

  Calendar is an all-in-one calendar application with personalized scheduling, team scheduling, availability time slots, and analytics. We make scheduling simple and eliminate the back-and-forth emails.

  Calendar

• CalendarFix

  MCP server

  CalendarFix is a appointment scheduling tool that helps you book meetings.

  CalendarFix

• Database Designer

  Skill

• Email Security

  Skill

• Email Server

  MCP server

• Email Systems

  Skill

The tools this job actually uses

39 documented for this occupation. Showing 39, hot technologies first. A filled dot means an AI solution exists for it.

• Google Docshot
• Intuit QuickBookshot
• Microsoft Excelhot
• Microsoft Office softwarehot
• Microsoft Outlookhot
• Microsoft PowerPointhot
• Microsoft Windowshot
• Microsoft Wordhot
• 3M Post-it App
• Alpha Software Alpha Five
• Appointment scheduling software
• Automated information system software
• Billing software
• Blackbaud The Raiser's Edge
• Bookkeeping software
• Claim processing system software
• Corel WordPerfect Office Suite
• Data entry software
• Database software
• Electronic calendar management software
• Electronic health record EHR software
• Email software
• FileMaker Pro
• Filing system software
• GE Healthcare Centricity EMR
• Google Drive
• HMS
• IBM Check Processing Control System CPSC
• IBM Notes
• Intrado SchoolMessenger
• Kodak Dental Systems Kodak SOFTDENT Practice management software PMS
• McKesson Lytec
• Medical condition coding software
• Medical procedure coding software
• Microsoft Dynamics
• Microsoft Publisher
• Microsoft SharePoint Server
• St. Paul Travelers e-CARMA
• Web browser software

What this job involves

19 documented tasks, most important first. Showing 19.

1. Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
2. Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.
3. Receive payment and record receipts for services.
4. Schedule appointments and maintain and update appointment calendars.
5. Analyze data to determine answers to questions from customers or members of the public.
6. Calculate and quote rates for tours, stocks, insurance policies, or other products or services.
7. Transmit information or documents to customers, using computer, mail, or facsimile machine.
8. Hear and resolve complaints from customers or the public.
9. File and maintain records.
10. Provide information about establishment, such as location of departments or offices, employees within the organization, or services provided.
11. Perform administrative support tasks, such as proofreading, transcribing handwritten information, or operating calculators or computers to work with pay records, invoices, balance sheets, or other documents.
12. Collect, sort, distribute, or prepare mail, messages, or courier deliveries.
13. Keep a current record of staff members' whereabouts and availability.
14. Schedule space or equipment for special programs and prepare lists of participants.
15. Process and prepare memos, correspondence, travel vouchers, or other documents.
16. Perform duties, such as taking care of plants or straightening magazines to maintain lobby or reception area.
17. Enroll individuals to participate in programs and notify them of their acceptance.
18. Take orders for merchandise or materials and send them to the proper departments to be filled.
19. Enter and update databases of contact information, such as names, addresses, and phone numbers.