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Automation Squad

Role

AI for Title Examiners

Robert MacKelfresh

By Robert MacKelfresh

Founder, Automation Squad

Search real estate records, examine titles, or summarize pertinent legal or insurance documents or details for a variety of purposes. May compile lists of mortgages, contracts, and other instruments pertaining to titles by searching public and private records for law firms, real estate agencies, or title insurance companies.

Title Examiners, Abstractors, and Searchers · O*NET 23-2093.00 · Job Zone 2 · sourced from the U.S. Department of Labor occupation database

Automation coverage

12 of 23tools on this list have an AI solution available today

Counted by matching the tools this occupation is documented as using against a corpus of 226,452 AI products, MCP servers, skills and connectors. Where a tool has no match, we say so rather than inventing one.

AI you can use for this job

23 matched to the tools title examiners, abstractors, and searchers use. Showing 23.

The tools this job actually uses

23 documented for this occupation. Showing 23, hot technologies first. A filled dot means an AI solution exists for it.

  • Adobe Acrobathot
  • Google Workspace softwarehot
  • Microsoft Accesshot
  • Microsoft Excelhot
  • Microsoft Office softwarehot
  • Microsoft Outlookhot
  • Microsoft PowerPointhot
  • Microsoft Windowshot
  • Microsoft Wordhot
  • Salesforce softwarehot
  • Contact management software
  • Data Trace Title IQ
  • File management software
  • First American Data Tree Parcel IQ
  • GATORS ANYWHERE
  • Geographic information system GIS databases
  • Landtitle USA
  • Microsoft Internet Explorer
  • Property Insight TitlePoint
  • PropertyInfo SureClose
  • RamQuest Total Solution
  • SoftPro real estate closing and title software
  • Web browser software

What this job involves

16 documented tasks, most important first. Showing 16.

  1. Examine documentation such as mortgages, liens, judgments, easements, plat books, maps, contracts, and agreements to verify factors such as properties' legal descriptions, ownership, or restrictions.
  2. Examine individual titles to determine if restrictions, such as delinquent taxes, will affect titles and limit property use.
  3. Prepare reports describing any title encumbrances encountered during searching activities and outlining actions needed to clear titles.
  4. Copy or summarize recorded documents, such as mortgages, trust deeds, and contracts, that affect property titles.
  5. Verify accuracy and completeness of land-related documents accepted for registration, preparing rejection notices when documents are not acceptable.
  6. Prepare lists of all legal instruments applying to a specific piece of land and the buildings on it.
  7. Prepare and issue title commitments and title insurance policies, based on information compiled from title searches.
  8. Read search requests to ascertain types of title evidence required and to obtain descriptions of properties and names of involved parties.
  9. Obtain maps or drawings delineating properties from company title plants, county surveyors, or assessors' offices.
  10. Confer with realtors, lending institution personnel, buyers, sellers, contractors, surveyors, and courthouse personnel to exchange title-related information or to resolve problems.
  11. Enter into record-keeping systems appropriate data needed to create new title records or to update existing ones.
  12. Direct activities of workers who search records and examine titles, assigning, scheduling, and evaluating work, and providing technical guidance as necessary.
  13. Retrieve and examine real estate closing files for accuracy and to ensure that information included is recorded and executed according to regulations.
  14. Determine whether land-related documents can be registered under the relevant legislation, such as the Land Titles Act.
  15. Assess fees related to registration of property-related documents.
  16. Summarize pertinent legal or insurance details, or sections of statutes or case law from reference books for use in examinations or as proofs or ready reference.
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